Office of Civic Engagement

Program Sponsors

UChicago Handshake

Job application site for undergraduates

GRAD Gargoyle

Job application site for graduate students

Information

Student Civic Engagement Pathfinder is for any UChicago undergraduate or graduate student seeking to work or volunteer in a role that supports the local community, and to develop the knowledge, skills, experiences to make a difference.

Contact us

The University of Chicago Office of Civic Engagement
Edward H. Levi Hall, Suite 102
5801 South Ellis Avenue
Chicago, Illinois 60637
773.702.7547
civicengagement@uchicago.edu

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09 01

Office & Administrative

Program Assistant: Budget

Office of Special Programs - College Prep

The Office of Special Programs-College Prep's after-school program for high school students seeks a Program Assistant responsible for assisting with the creation, review, management and development of budgets and budget reports. Specific duties include reviewing and fact-checking information such as invoices and pay slips, indexing and filing documents, evaluating and processing reports and other tasks as may be assigned by the Director.

Other specific tasks include, but are not limited to:

  • Reviewing, fact-checking and processing invoices for reconciliation GEMS and e-payments
  • Indexing invoices and filing them in the appropriate places
  • Identifying unpaid invoices and processing the appropriate paperwork
  • Evaluating and processing expense reports from employees/director for review/approval by director
  • Preparing e-payments for student stipend disbursement
  • Maintaining accurate and thorough vendor records
  • Creating, processing and forwarding Buy-site POs to director for approval
  • Preparing and reconciling payroll documents for processing as needed
  • Retrieving payroll checks for distribution to new employees
  • Assisting in the preparation of and reviewing of personnel and budget amendments

The position offers flexible hours: Monday through Thursday 9:00 a.m. to 6:00 p.m. with a minimum commitment of 10 to 15 hours per week.

  • Work study preferred
  • All study levels
  • 10 hours p/w
  • $15 - $17
  • Education
  • Req no. 3022926 (Handshake); 65995 (Grad Gargoyle)
  • Expired